For many organisations, especially in the early days, time and attendance might be managed with simple methods – perhaps a shared document, a basic sign-in sheet, or even just relying on everyone remembering their hours. And for a while, that can work. But as a company expands, these rudimentary approaches often become strained, leading to complexities and headaches for everyone involved.
Busy HR and admin teams often find that these once-simple solutions start creating more problems than they solve. This is particularly true when trying to integrate with powerful platforms like Oracle Time and Labor. While Oracle’s labour management solution is designed to make time recording and management easier, its potential can be limited by relying on outdated manual processes.
While basic manual tracking might seem convenient initially, it often lacks the accuracy, security, and reliability that growing organisations need.
So, what’s the solution for businesses ready to improve their time and attendance systems?
GT Time.
GT Time is the latest offering from leading timeclock manufacturer Grosvenor Technology, giving businesses direct access to innovative timeclock technology that seamlessly integrates with well-known platforms like Oracle Time and Labor.
The Manual Tracking Trap
Time and attendance has come a long way since the mechanical punch clocks, and the move to digital recording offered the promise of reduced administration. However, relying on basic digital methods can only offer so much time saving. Significant issues arise as businesses grow, introducing new challenges:
Time Inefficiencies
While manual methods, like spreadsheets or simple trackers, might capture information like project codes and leave, this data isn’t readily available. It often requires physical data entry and processing, consuming valuable time for HR and admin teams. As your business gathers more useful data, it can become increasingly laborious to collect and fragmented to analyse, hindering efficient decision-making.
Human Error
The risk of errors is a critical challenge with manual processing. A single mistake in recording hours or coding can lead to significant time spent identifying and correcting the issue, potentially impacting payroll accuracy and employee satisfaction.
Lack of Integration
Basic manual processes don’t directly connect with sophisticated platforms like Oracle Time and Labor. This necessitates manual data transfer, leading to increased time spent and a higher risk of errors. Differences in formatting and data validation can also cause integration failures or data corruption, delaying access to real-time insights crucial for strategic decisions.
Security Concerns
Sharing time and attendance information through unsecured documents or relying on easily manipulated records raises significant security issues. Sensitive employee data becomes more vulnerable to exposure, increasing the risk of costly data breaches and compliance violations.
GT Time: The Oracle Solution
While simple methods might have served a purpose in the past, growing businesses need more reliable solutions. GT Time is a secure, cloud-based middleware that bridges Grosvenor Technology’s timeclocks with Oracle Time and Labor, enabling real-time data sync, remote device management, and compliance enforcement at scale. By using dedicated timeclock hardware integrated with GT Time, you can unlock the full potential of your Oracle Time and Labor investment.
GT Time facilitates a seamless data flow, validated by Oracle for reliability and security. Dedicated timeclocks empower you to:
- Maintain Payroll Integrity: Easily manage time and attendance with biometric data, reducing fraud and administrative time.
- See Real-Time Punches: Gain immediate access to clock punches for informed decision-making on scheduling, labour costs, and compliance.
- Utilise Simplified Workflows at the Clock: Process tasks like approvals and leave requests directly at the timeclock, boosting efficiency.
- Employ Enhanced Attestation: Securely manage employee attestations for labour law compliance.
- Streamline Consent Management: Securely handle biometric data to meet privacy laws and build trust.
And that’s not all. GT Time offers a variety of timeclock options, so you can find a device that best suits the needs of your organisation. You can choose from:
GT4
The GT4 may be our entry level timeclock, but it’s still a heavy duty terminal that will reduce the administrative burdens and ensure compliance is maintained. Benefitting from programmable keys, optional fingerprint verification and robust design, the GT4 is a popular timeclock that suits many industries.
GT8
The GT8 brings a new level of workforce management to time and attendance tracking. The capacitive color touchscreen makes the device easy to use, while the option of biometric verification, both finger and face, alongside traditional methods, like PIN and fobs, makes it a reliable defence against fraudulent access and buddy punching. The GT8 offers additional capabilities, from leave requests to advanced attestations.
GT10
The GT10’s large screen makes it ideal for environments where a kiosk-style timeclock is desirable. The color touchscreen makes tasks easy to navigate and empowers employees to take ownership of some of their workplace administration tasks. It can be equipped with both fingerprint reader and facial recognition, as well as a variety of other verification methods.
Say Goodbye To Growing Pains
If you use Oracle Time and Labor, or are considering it, it’s essential to evaluate your entire time and attendance ecosystem. While basic manual methods might seem like a starting point, their limitations can become significant liabilities as your business scales.
Dedicated hardware integrated with a powerful platform like GT Time and Oracle Time and Labor provides the accuracy, efficiency, and capabilities needed to transform your business operations and support continued growth.
To learn more about how GT Time can streamline your time and attendance and integrate with your Oracle system, contact our dedicated team or visit GT Time for Oracle – Grosvenor.